ToC+Reference+Implementation+WG+2011-11-03

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ToC RI and Pilot Meeting Minutes

 * Date: November 3, 2011**
 * Time: 2:00pm**

- Evaluate use of 37 signals basecamp for pilot project management (Support Team) - Evaluate use of Redmine for pilot bug tracking (Support Team) || Mark Bamberg, Elaine Blechman, Ann Clarke, Joan DuHaime, Anjali Gupte, Al Laronne, Cynthia Levy, Kishore Metla, Chitra Raghu, Ingrid Williams **Note: ** If you attended this meeting and are not listed above, please contact Ingrid Williams ( Ingrid.K.Williams@lmco.com  or 443-348-2606) to be added to the list.
 * Meeting Agenda: **
 * ü Review updates from New/Prospective RI/DP Workgroup committed members ||
 * ü Review open action items:
 * ü Update on HIMSS Showcase participation ||
 * ü Review Pilot Status and/or Charter/Brief ||
 * ü Next Steps ||
 * Attendance **
 * Action Items **
 * **# ** || **Date Initiated ** || **Action ** || **Owner ** || **Status ** || **Date Closed ** ||
 * 1. || 11/03/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The Support team will create an issue tracking system and communication channel in order to pass feedback to and from appropriate parties ||  ||   ||   ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">2 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">11/03/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The Support team will reach out to the organizations within this WG to provide guidance on briefs. ||  ||   ||   ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">3. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">5/31/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Sign up for ToC RI/DP Wiki andToC RI/DP Workgroup. Indicate where you can help. - Ongoing activity || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">S&I Framework Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ongoing ||  ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">4. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">5/31/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review Design documents || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Workgroup Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">5. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/07/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Create code project at OHT for S&I Framework || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Steve Cason || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/07/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Recruit more Workgroup members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Workgroup Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">7. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/07/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Identify UML modeling tools || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Steve Cason and group || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/16/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review S&I Framework WG OSS Development Process. Sign consensus page. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Workgroup Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/16/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review ToC RI Detailed Component Design. Sign consensus page. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Workgroup Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">10. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/21/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review Architecture Diagram. Use Discussion tab to make comments. ||  || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/23/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Follow up with John Donnelly on HIMSS plans || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Mark Bamberg || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Open ||  ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">11. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/23/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Provide time line/milestones || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Mark Bamberg || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">12. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">7/12/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Add link to Installation Guide to Announcements section of Wiki. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">David Colbert || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">13. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8/16/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Get OpenMapper installed on workstations. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Development Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/19/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">14. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8/16/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Set up a WebEx meeting for the OpenMapper instruction meeting. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Steven Cason || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">15. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8/23/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Add the topic of supporting the transformation from CCR to CCD to the agenda of Friday's touchpoint meeting. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Joan DuHaime || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8/23/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">16. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/1/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support team will add a section to the front page of the ToC RI & Pilots Wiki re: registration deadlines for IHE Connectathon and the HIMSS Interoperability Showcase and will create a Connectathon/ HIMSS Interoperability Showcase Wiki page. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">17. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/1/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Create a standing item in the Demos & Pilots meeting agenda to review the new Connect-a-thon/HIMSS Interoperability Showcase Wiki page. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ongoing ||  ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">18. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/1/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">LM will look into join.me to see if it solves the problem for remote access. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/22/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">19. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/8/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Anjali Gupte will add Mark Bamberg to the WG meeting invite, and the planning for the F2F agenda. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Anjali Gupte || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">20. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Anjali Gupte will send a meeting invite for the charter discussion to Chitra Raghu, Sri Koka, and Mark Bamberg. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Anjali Gupte || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/22/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">21. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">10/27/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Can AllScripts participate in HIMSS showcase as a pilot organization? || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Open ||  ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">22. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">10/27/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">What will be the process for readiness integration testing before HIMSS? What are the measures? || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Open ||  ||

<span style="color: black; font-family: 'Arial','sans-serif'; font-size: 13px;">Thursday status meeting for the Transition of Care Reference Implementation and Pilot Workgroup. This meeting will focus on Demos and Pilot activities.
 * <span style="color: blue; font-family: 'Arial','sans-serif'; font-size: 24px;">Meeting Purpose & Objectives **
 * <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 13px;">Meeting Notes **


 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review updates from New/Prospective RI/DP Workgroup committed members – Joan DuHaime **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Helen Hill, Joan, Mark will not be able to attend this session. **

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Introduction of new pilot participant.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Dr. Kolusu is bringing in a new ToC pilot. As a primary care practitioner, he is currently conducting consultations with several specialist groups with whom he is working to partner for pilot. They have not yet chosen which one will participate in this initiative but, are in the planning stages. They have submitted a nomination to HIMMS and they are developing the charter.


 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review open action items: **

This is a project planning free tool that is available for use. It has been tested and does come recommended for use to organize and maintain your project. There are no rules or regulations on how to run your plan. Ms. DuHaime reminded the team that the final project plans from the teams will be reviewed in order to provide support, suggestions, feedback, etc. It also may be viewed by other teams so that lessons learned can be provided. It is suggested that all pilots work in a cohesive manner to develop the charter**.** This effort will outline what is being done and help other organizations orchestrate their activities. Ms. DuHaime also shared - Jitin requested that a reiteration be made to this team to confirm that pilots do not need to participate in HIMMS and to encourage outside participation. For those groups who will be participating in HIMMS, it is encouraged to continue pilots outside of the HIMMS as well. It is still being advised that the pilots execute using the consolidated CDA. ü
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Evaluate use of 37 signals basecamp for pilot project management – Support Team **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Evaluate use of Redmine for pilot bug tracking (Support Team) – Joan – **<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">This is work in progress.


 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Update on HIMSS Showcase participation **

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">There are a number of ToC pilot’s participants that have submitted nominations for the HIMMS. Jitin is reviewing all of the information and will keep a close eye on the process of review. Further updates will be given as soon as they are available.


 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review Pilot Status and/or Charter/Brief **

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ms. DuHaime advised the team to make available their pilot feedback that the workgroup would like to present to other teams. There will be an issue tracking system in place for various types of issues. It is encouraged that the WG work with the ONC Support team to ensure all feedback is well documented. This Feedback will then be sent to the appropriate team for review. This way, the support team can come up with a communication channel and a determination on how all the levels and categories can get to the information.. Once this process has been developed, the support team will let everyone know about it..

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Dr. Kolusu requested information regarding providing documentation about the pilot and its purpose for potential new team members. He advised that several of the consultants that he is working with are unaware of ONC or the purpose of these pilots. Ms. Clarke encouraged Dr. Kolusu to send her an email so that she could assist him with this effort.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">A WG question was posed to the team regarding assistance with the brief. Ms. DuHaime advised the team that there is a sample template available on the wiki to provide assistance. The document available for use can be altered to fit the needs of the pilot team. If any additional assistance is needed, please reach out to someone on the Support team. It is also expected that someone from the support team will be reaching out to all pilots to ensure all questions are answered and to provide guidance in regard to the completion of the briefs.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ms. Helen from Southeast Michigan also requested assistance in this regard. The support team advised that they will be in touch with her to provide assistance in placing the description on the wiki site. Ms. Helen also advised that she is on the state board and a decision was made that ToC was to become one of the two top priorities for the next two years. There is considerable interest. There are currently 6 HIEs currently in the state. State Medicaid is also taking a strong interest in this effort. Initially the board is getting everything organized. IN the future, there may be additional pilots but, that has not yet been determined.


 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Next Steps **

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The next steps are for the organizations to complete their briefs. It will be adventitious for the community to assist. It is hoped that there will be opportunity next week to review the pilot briefs. If any organizations are using direct as a transport mechanism or plan to use direct it is important to share feedback so that the community can learn and refine direct project as well.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ms. Levy also advised the team that the ToC Architecture team has developed some guidance documents to help community when putting implementations together. The last pieces included how to integrate with HIEs. When these documents were complete, it was with the understanding that changes will be made based on community feedback.

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">**Passcode: See** **ToC Reference Implementation & Pilots WG** **page.** <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">**Reference MaterialsSee the Reference Materials section on the** **ToC Reference Implementation and Pilot WG page** <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 13px;">.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Next Meeting **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Date: Thursday 11/10/2011Time: 3:00 p.m. **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">EDTWebEx link: **<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">[|**siframework2.webex.com**]**Dial-in: 1-408-600-3600 |**

Reference Materials

 * Note: This template serves as a base layout for capturing and structuring meeting minutes. Please recognize that the structure may change to meet individual WG needs.

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