Use+Case+Simplification+Meeting+Summary+2011-06-10


 * Date:** 6/09/11
 * Name:** Transition of Care (ToC) Use Case Simplification Sub-Workgroup

1) Welcome & Introductions 2) Review comments on UC Simplification Core Matrix, if any (Ed, Gary) 3) Discuss next steps to achieve consensus (Ed) 4) Report on DES Subgroup developments (John) 5) Review immediate registration options for component candidates (Gary) 6) Discuss plans for face-to-face sessions (Ed) 7) Review progression of UC Simplification in Harmonization Phase and in coordination with other Teams (Erik) 8) Other business and discussion 9) Adjourn
 * Agenda/ Objectives:**

__Panelist Attendees:__
 * Attendees:**
 * Ed Larsen
 * Brandy Hays
 * Erik Pupo

__Sub-Workgroup Attendees:__ Gary Dickinson (Lead), John Donnelly, Andriy Selivonenko, Susan Nedza, Robin Barnes, Teresa Mota, Laura Heermann, Mayuri Patel, Russell Leftwich MD, Gary Dickinson, Susan Campbell, Cynthia Levy, Freida Hall, Mike Glickman


 * **Action Item** || **Next Steps / Status** || **Lead** || **Contributors** || **Due Date** ||
 * Need to determine what will be in the final set of deliverables for Use Case Simplification || In Progress || Gary Dickinson || Ed Larsen/Erik Pupo || Ongoing ||
 * Review and comment of UC Simplification Package as posted to the Wiki in preparation for the call next week || In Progress || John Donnelly || N/A || 06/06/11 ||
 * Review further analysis of Diagnostic Results DES –define the commonalities and differences || In Progress || John Donnelly || DES SWG || 06/09/11 ||
 * Attend DES SWG Wednesdays at 11-12pm ET || In Progress || John Donnelly || DES SWG || Ongoing ||
 * Reach out to Meredith Lewis and/or Kathryn Calderone with any questions about the F2F meetings June 13-15th || In Progress || All || All || Ongoing ||
 * Need to look at the components and figure out how to componetize these various things || In Progress || Gary Dickinson || UC SWG || TBD ||
 * Future Consideration of Mapping “Left Side” of DES spreadsheet to ISO 21090 || In Progress || Gary Dickinson/Mike Glickman || UC SWG || TBD ||
 * Continue to Review Outcomes of CDA Consolidation WG || In Progress || Bob Yencha || UC SWG || Ongoing ||
 * Bring forth work of UC Simplification to Standards Analysis WG (Harmonization) || In Progress || John Donnelly || Erik Pupo || 05/05/11 ||
 * Conduct Twelveth Use Case Simplification Sub-Workgroup || In Progress || Gary Dickinson || All || 06/09/11 ||
 * Formulate Agenda for F2F meetings June 13-15 || In Progress || Gary Dickinson/John Donnelly || Amy Berk || 06/03/11 ||
 * Incorporate UC Simplification Work into Harmonization || In Progress || Gary Dickinson || Erik Pupo || Ongoing ||


 * Notes from Discussion:**


 * __General Topics:__**
 * The purpose of the Use Case Simplification Sub-Workgroup is a cross-cutting sub-workgroup open to all Use Case members, e.g.,ToC and Lab Results Interface, to simplify the use case and requirements outline, template, and artifacts and make recommendations to all WGs and S&I Framework teams.
 * A Co-Lead position is open if anyone is interested
 * Presentations and Spreadsheets will be posted to the Wiki for review

F2F Meeting next week Evening Session on Monday, June 13 Tuesday and Wednesday day sessions No final version of agenda yet Attending from this SWG: Freida, Russ Leftwich, Dr. Nezda, Mayori Patel, Gary Dickinson, Mike Glickman (members attending if there are no other conflicts) The goal is for ToC and LRI not to overlap
 * __Use Case Simplification Discussion:__**
 * 1)** **Welcome & Introductions**

No comments on UC Simplification Core Matrix
 * 2)** **Review comments on UC Simplification Core Matrix, if any (Ed, Gary)**


 * 3) Discuss next steps to achieve consensus (Ed)**

Core Matrix is currently out for comment Common actors are not currently on the Key tab Formal comment period not in place yet, but soliciting comments from SWG Version on wiki is from May 12, Gary will post the most recent version in the next day or so Short slide set will accompany comments

“Have not received any comments, so either everything thinks it is perfect or we haven’t fully engaged the group to go through it carefully”
 * Process to achieve consensus…**

The process to achieve consensus should be: 1) Solicit for comments 2) Resolve comments 3) Publish the final draft matrix for consensus

Ed: Step through and solicit comments on this call or a subsequent call - “force a comment period” How to deal w/ the Comment tab? This is influx. Options on Comment Tab: Exclude from consensus, because it is informational


 * Goal:** Get a version 1 baseline matrix approved by consensus as soon as we can.


 * __Question for Amy:__** Who did we solicit comments from? Everyone who signed up for Use Case Simplification SWG? Or a broader audience?

Still need consensus on approach of matrix - Get buy-in from rest of leadership at the F2F Still Outstanding: Process to get to baseline v1 of matrix

John: What would we like to do with DES tab? Develop one page slide - describing the levels, and show how we drill down, stay at the data element set, possibly at the data element level – the format, the range, the syntax, etc John: don’t drill down finer, would add the column in TCC 1-N number to the data element
 * 4)** **Report on DES Subgroup developments (John)**

In “Common Data Element Sets” tab, put DES and TCC numbers in different columns Retrofit DES/TCC categories in the ToC UseCase John: Need general traceability of the DES designation throughout the matrix and the use case Using DES designation as the primary identifier The best association to the HITSP work is the HITSP C154 Table ID


 * ACTION ITEM:** Gary to move columns “A-E” in the Common Templates tab in the Common DES file to the “Common DES” tab in the core matrix file

John – DES subworkgroup – everything is good, continue to meet on Wednesday mornings at 11AM ET. There is a link on the Use Case Simplification page on the Wiki to this SWG’s information More granular analysis of the DES occurs in the Standards and Analysis SWG – Tuesdays at 2PM ET DES SWG will meet Tuesday morning for F2F Standards and Analysis SWG will meet


 * 5)** **Review immediate registration options for component candidates (Gary)**

Ed – the elements may belong to more than one DES; John – as a result of Freida’s research, uncovered some inconsistencies and addressed mapping issues
 * Diagnostics Results** – (Freida) we’ve met more elements using the C154, elements at bottom of spreadsheet will move up into defined slots; have found a home for them, found a mapping for them
 * Standards and Analysis SWG is around ToC, not LRI
 * Taking the work we’ve done, and figure out a way to instantiate the components and instance of these components
 * Bob Yencha’s group is working on artifacts and tooling
 * Glen/Robin: discuss the potential to register these common actors
 * Better way to catalogue in the development of future use cases


 * 6)** **Discuss plans for face-to-face sessions (Ed)**

Eric Pupo - Will have space available to have the Use Case Simplification F2F meeting (Early on Tuesday and early on wed) – 2 hours each meeting – 1 hr for Use Case Simplification and 1 hour for DES Monday evening Leads Meeting – 30 minutes for Use Case Simplification

Coordination with other Harmonization phase team: Erik Pupo: “Main focus is to support the needs of this group and facilitate the needs of this group to meet with any other groups. In leads meeting, will focus on how focus groups will work together.”
 * 7)** **Review progression of UC Simplification in Harmonization Phase and in coordination with other Teams (Erik)**

Cancelled the UC Simplification call for next Thursday due to the F2F meeting. Next call is Thursday, June 23.
 * 8)** **Other business and discussion**


 * 9)** **Adjourn**

Other quotes:

“Show what we believe the correct left hand column is. Maintain the original linking. Purpose of the tab, show the current state of data element sections (DES)”

“Added ‘view event’ to other Scenarios to be consistent with Scenario #1”

Defer to Action Item Table Above
 * __Next Steps:__**