TOC+Implementation+Guidance+SWG+Meeting+Minutes+10-01-2012

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**Meeting Agenda:**

 * Welcome & Announcements
 * Consensus Process
 * Updates to Companion Guide
 * Next Steps for Initiative

Attendance
Ashley Swain, Calvin Beebe, David Tao, Ed Larsen, Emma Jones, George Cole, Heather Wise, Holly Miller, Jennifer Sisto, Russ Leftwich, Russ Ott, Shalina Wadhwani, Steven Milim, Zeshan Rajput

Action Items

 * **#** || **Action** || **Owner** || **Status** || **Due Date** ||
 * 1 || Review the Companion Guide and provide a consensus vote by 10/12 || WG Members || Open || 10/12/12 ||
 * 2 || Follow-up with John Feikema to discuss Structured Docs' ownership of the Companion Guide || Russ Ott || Open ||  ||

Meeting Notes

 * Welcome & Announcements**
 * The S&I wiki migration will start next week so if participants have trouble finding what they are looking for, use the search bar to find the ToC IG SWG or the Companion Guide
 * The final IG SWG meeting will be held on October 15th, 2012


 * Consensus Process**
 * Companion Guide Consensus is linked to from the ToC Implementation Guide SWG page, which also links to a Companion Guide Feedback page
 * Consensus voting begins following the IG SWG meeting on October 1, 2012
 * Consensus votes will be discussed during the IG SWG meeting on October 8th
 * Consensus voting ends on October 10th, 2012
 * If the vote is a “yes with comments” or a “no” vote, indicate why you are voting the way you are


 * Changes to the Companion Guide**
 * New language in 3.1. on Race and Ethnicity
 * Section 2.4 includes guidance on what to do with missing or unknown information
 * The approach reflects the key information exchange background work conduct in July; sections not appropriate to the CCD have been separated out (e.g. operative note surgical procedure)
 * Included links so the explicit mappings to data recommendations are not lost; these will be included in a zip file with XML examples)
 * The WG should review for inconsistencies or major questions
 * If SWG participants have questions that don’t affect consensus, they should be entered to the feedback page


 * Next Steps**
 * The WG will meet quarterly to review and modifications and improvements to the Companion Guide
 * The SDS team proposed that the Structured Docs WG could maintain the document; the leads agree with the collaboration
 * Russ Ott will follow-up with John Feikema before connecting with Structured Documents

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