April+4,+2012+Agenda+and+Meeting+Minutes

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 * Date: April 4, 2012**
 * Name:** Public Health Reporting Initiative Web Conference

Live Meeting: []
 * Location:** Conference Call: 1-866-842-6975; passcode: 218840#

**Agenda/Objectives:**

 * **Topic** ||= **Time Allotted** ||
 * Welcome / Agenda Overview - John Stinn ||= 4:00 - 4:05 ||
 * Communications Update - Therese Hoyle, Mike Coletta ||= 4:05 - 4:15 ||
 * Data Mapping Update
 * Progress - Nikolay Lipskiy
 * FHIM Update - Steve Wagner ||= 4:15 - 4:35 ||
 * Functional Requirements Template - John Stinn ||= 4:35 - 4:45 ||
 * Virtual Meeting Options - John Stinn ||= 4:45 - 4:50 ||
 * Discussion ||= 4:50 - 5:00 ||
 * Adjourn ||= 5:00 ||

**Meeting Minutes**
__**Virtual Meeting of the Initiative**__
 * __Communications Update__**
 * Working on an overview and description of Initiative that will allow for more effective communication with the larger public health community
 * Developing artifact-specific descriptions, including specific 'asks' and skill sets from members
 * Meeting next week to discuss Data Mapping guide on how to read the data element spreadsheets before they go out for public comment
 * Working on value statement communications back to ONC
 * David Birnbaum - What is the communication strategy outside the initiative? Any plans for publications or journal articles?
 * Not yet - to be discussed by co-leads
 * David Birnbaum offered his support if publications are pursued
 * __Data Mapping__**
 * Process overview - see slides at end of page for details
 * Analyzing elements from each domain, identifying data exchange formats and moving towards harmonization as much as possible
 * Requesting that all submitters and any members with knowledge about this subject matter should participate
 * Looking for gaps between clinical care and public health
 * Require the following information for each data element
 * Name
 * Description
 * Optionality
 * Format
 * Value Set
 * Vision may vary by programs and reconciliation may be challenging
 * Wendy Blumental - if there is a specific format for data elements, the group would like to know abou tit
 * Communicable Disease and Child Health domain spreadsheets (with data elements from their user stories) are posted to the Data Mapping wiki page along with drafts of Chronic, Immunization, and others as developed
 * Expect a second round of discussions with submitters to ensure accuracy of data elements and begin identifying gaps with clinical data elements
 * Content Profile estimated completion in May - including narrative and common core list of public health data elements
 * Federal Health Information Model (FHIM) Update
 * Visit www.fhims.org to view the model and for more information
 * Working towards a harmonized logical information model from use cases across federal partners
 * Modeling based on other components of the S&I Framework Initiatives
 * This process is similar to what they do for federal partners - starting to work on the Public Health Reporting Initiative now
 * Of particular interest because Public Health is a priority area in information modeling
 * FHIM will build off the consolidated spreadsheets (developed within domains) and information related to the Initiative. They will map to information in the FHIM - which has looked at and integrated C83, HL7 and other standards in the model.
 * Expect to incorporate content defined by Data Mapping sub-workgroup into the FHIM
 * On the Data Mapping call tomorrow an update on progress towards Immunization mapping will be presented.
 * Seth Foldy - How do you handle elements that need to be modeled differently for different use cases?
 * This could happen, and in the single instance that it has happened thus far, FHIM created two different models.
 * Steve will work with Therese Hoyle to create/provide a one-pager on FHIM with information for the Initiative
 * __Functional Requirements__**
 * Template has been developed on the wiki; look for additional information here
 * Currently in the data set and data elements portion of this activity now - which will be the bulk of the requirements. Focusing on data set requirements and data information exchange requirements, including privacy regarding PH reporting requirements.
 * Lise Stevens and Anna Orlova are the co-leads of this task
 * Working to set up a virtual meeting in late April or early May to allow the Initiative to meet for a full day(s)
 * Will send out communications (including Save the Dates) when dates are selected
 * Topics - will reach out for specific input on topics closer to the set date
 * Content Profile (Data Mapping)
 * Functional Requirements Details
 * Potential Pilot discussions
 * Stage 3 Discussions
 * Note that at the ONC S&I Face-to-Face coming up next week, the Public Health Reporting Initiative will provide a brief status but does not have a 'lane' during the meeting (given the fact that many members of our Initiative were unable to make this meeting). Members will be participating in cross-initiative discussions - including the data dictionary discucssion for source data elements.
 * __Stage 3 Deployment / Readiness Activities__**
 * Creating a self-assessment tool to allow user story submitters to indicate the likeliness of readiness for inclusion
 * Will present for comment at the next meeting


 * __Powerpoint Slides:__**



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