Nov+9,+2011+Agenda+and+Meeting+Minutes

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 * Date: November 9, 2011**
 * Name:** Public Health Reporting Initiative Web Conference

Live Meeting: []
 * Location:** Conference Call: 1-866-842-6975; passcode: 218840#


 * Agenda/Objectives:**
 * **Topic** || **Time Allotted** ||
 * Welcome / Agenda Overview - John Stinn || 4:00 – 4:05 ||
 * Review of Action Items - Nikolay Lipskiy / Lise Stevens || 4:05 – 4:15 ||
 * User Story Announcement and Next Steps - Anna Orlova / Bill Brand || 4:15 – 4:30 ||
 * PH Reporting Initiative Definitions Review – Riki Merrick || 4:30– 4:40 ||
 * The Wiki: Demystifying Opaque Transparency - John Stinn || 4:40 – 4:45 ||
 * Discussion / Action Items - John Stinn || 4:45 -5:00 ||
 * Adjourn || 5:00 ||

Meeting Minutes

 * Action Item Review**


 * Anna Orlova to continue to resolve Public Health IT Standardization Framework comments with comment providers.
 * Riki Merrick and Nikolay Lipskiy will present early definitions to be harmonized.
 * The wiki has been updated.
 * Communication materials (the ‘call to action’ narrative) was developed and shared through various channels.
 * Anna Orlova is continuing to document the framework narrative.
 * The group is accepting user stories and is available to address questions from PH professionals and continuing to discuss options for an in-person meeting.

The group is in the middle of “phase 1” on the roadmap, working to build a consensus on the scope of the PH Reporting HIT Standardization framework, developing criteria and user stories, and discussing potential supporting workgroups.
 * Other Comments**

//Reminder//: No call the week of Thanksgiving


 * User Story Announcement and Next Steps**

//Timeline updates//: User Story Announcement was sent out 11/7/11. Submissions are due by 11/18/2011. User story review will begin on 11/18/2011. User Story selection slated to be completed by 12/7/2011.

To obtain background information and form used to submit user stories can be found on the wiki. The easiest way to ask questions or voice concerns is to contact one of the leads (Bill Brand, Mike Coletta, Nikolay Lipskiy, Anna Orlova, Riki Merrick, Lise Stevens). To submit user stories, email John Stinn (jstinn@cdc.gov) or Lindsay Oweida (loweida@cdc.gov).

Any report that comes to public health is a candidate for this initiative. Any of these types of reports that may benefit from harmonization and streamlining with other reports (to make it simpler on the reporting and public health agency side) could be considered. As a reminder, you can submit an idea without committing yourself or your organization to carrying it out at this time. User Stories are being developed for the following areas if you’d like to collaborate around the initial submission.

Examples of user stories were suggested from the following participants – each expressing a willingness to collaborate:

Public Health Data Standards Consortium:
 * Early hearing detection and intervention
 * Infectious/communicable disease reporting (e.g., public health laboratory and case reports)
 * Populating administrative data from health records

NIOSH: occupational health reporting

NCHS: Retrieve data for research surveys

National Center for Chronic Disease Prevention and Health Promotion, Division of Cancer Prevention and Control: Physician reporting to cancer registries

ISDS: Syndromic Surveillance (ISDS)

Other Topics: Birth Registration

As initial drafts are submitted, they will be posted to the wiki to allow additional members to comment/collaborate around particular user stories. We are collecting any user stories around public health reporting (including stand-alone, aggregate, etc) with the intent to harmonize during the discussions around the review period.

If anyone is interested to work to define the ‘universe’, then the forum is open to do so. It can be facilitated on the wiki and is open for anyone in the community to go ahead and volunteer to do.

//Action Items//:
 * Submit User Stories by 11/18/2011 to John Stinn and Lindsay Oweida
 * Facilitate collaboration around user story submissions (John Stinn)
 * Use Wiki homepage to identify potential members for collaboration; if your name is not in the contact list, email John Stinn and he will add


 * PH Reporting Initiative Definitions Review**

Definitions in slide set are ‘priority’ terms. Please review and provide feedback on definitions to Riki. The intent of this exercise is to ensure that all participants have a common knowledge and understanding of these terms and are using them consistently. Focus of the initiative is on creating the narratives/user stories. Please review and comment on definitions to continue to work on refining these terms and coming to a common understanding and agreement.

//Action Items//:
 * Review and provide comments on or additional sources for definitions (All volunteers) using the slide set or excel spreadsheet on the wiki
 * Continue to work on refining this terminology, reporting out monthly

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