Nov+16,+2011+Agenda+and+Meeting+Minutes

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 * Date: November 16, 2011**
 * Name:** Public Health Reporting Initiative Web Conference

Live Meeting: []
 * Location:** Conference Call: 1-866-842-6975; passcode: 218840#

**Agenda/Objectives:**

 * **Topic** ||= **Time Allotted** ||
 * Welcome / Agenda Overview - John Stinn ||= 4:00 - 4:05 ||
 * Review of Action Items - Riki Merrick ||= 4:05 - 4:15 ||
 * User Stories: Reminder & Collaboration - Bill Brand ||= 4:15 - 4:25 ||
 * User Stories: What happens after submission? - Anna Orlova ||= 4:25 - 4:40 ||
 * Roadmap / Calendar - John Stinn ||= 4:40 - 4:45 ||
 * Discussion / Action Items ||= 4:45 - 5:00 ||
 * Adjourn ||= 5:00 ||

**Meeting Minutes**

 * Action Item review **

All current action items still open.

John Stinn reviewed the discussion about considering an in person meeting, which had been presented on 11/2. Should we consider another upcoming meeting to convene stakeholders?

Action Items:
 * Riki Merrick requested that anyone interested in working on definitions – send note to Riki Merrick or John Stinn (jstinn@cdc.gov)
 * Any ideas about in person meeting (date, location, topics) – send to John Stinn (jstinn@cdc.gov)


 * User Stories **

Bill Brand reminded all that user stories are due to be submitted by Friday; Bill Brand and Mike Coletta have actively been messaging to groups.

Bill recapped the definition of User Story: example of information from health care provider to public health agency (from clinical care setting to public health).

The wiki has a link for format and submission process. Bill Brand reviewed the template and information that needs to be captured. It is OK if you don’t know the answers to all of the questions on the template; please submit what you do know and have. Just because you submit a user story, you and your agency are not committed to be part of the pilot.

Bill Brand asked for questions from the group – in particular anything that would prevent submission.
 * Tiffany Colarusso from CDC National Center for Birth Defects – concerned that there is not a common process for birth defects (many places do things differently) – how can she submit a user story that is well received? Bill Brand suggested that this is the concern and demonstrates the need for harmonization across jurisdictions. Those examples are very important.
 * Seth Foldy commented that this is an ongoing process; some stories may not be ready in the first year. So, if there is no infrastructure ready to receive this information, they may not be ready for MU Stage 3; however, they can still be involved in shaping the methodology. Tiffany Colarusso mentioned that they do have a minimum data set that she can provide. Lynn Giljahn suggested that similarities and use of genetics lab data may be important. Seth Foldy commented that registries will likely identify commonalities. Lise Stevens explained her approach – extending an existing use case to identify a reportable event and connect multiple stories showing information flow and triggers for reporting.
 * Illene Kernak (San Diego) asked what a pilot is and how is a user story different from other model development in HL7. Anna Orlova explained what will happen after submission – submission will allow us to explore if submissions are already under pilot; would like to have a communicable disease pilot, but if others (such as cancer registry or immunization registry) rise to the top, will consider other pilots.


 * User Stories – what happens after submission? **

Anna Orlova suggested that this is not a competition, rather is a collaboration. Each submission will be put in a queue based on level of readiness. The process of developing standards is challenging and needs dedication. Would like to see an iterative process for building out use cases to pilot; selection based on merit, but expect community participation.

The collaboration is important to reach the pilot stage. Hope to have an implementation guide by December 2012. No matter what is selected, will always go through harmonization for year 1 inclusion. The groups need to work together to harmonize data elements and user guides.

Anna asked for any comments on this process. Question was raised about harmonization. Anna Orlova said that requirements will be defined followed by standards selection. SI Framework harmonizes standards, but does not develop them. Will be collaborating on any efforts that has been done, and specific to immunization – we should review against other domains.

There is a call today to discuss who is working on what stories – immunization story has already been submitted, any that come in will be reviewed and harmonized within this domain.

John Stinn pointed out that as we move through this process, small working groups will be brought back to the overall community for review. The S&I Framework is set up to allow and promote that flexibility so you can work on areas of interest without having to attend all meetings and calls.

Action Items:
 * Anna Orlova asked that anyone who is interested in review and harmonization to send their information to John Stinn (jstinn@cdc.gov)


 * Roadmap/ Calendar **

John Stinn pointed out that we are in mid- November. We will be posted user stories as we get them. Review and harmonization will take place in early December. Will continue to work on the PH Reporting Definitions throughout the end of the year. Will continue to work on the PH Reporting Standardization Framework though the end of the year.

Phase 2 starts with the harmonization process and goes through pilot.


 * Discussion / Comments **

Nikolay Lipskiy announced that he would like for public health informaticians to get involved in the forum.

We will post all user stories that are collected sometime next week. As we get the original submission, we are posting them as quickly as we can (following any clarification with submitter, as necessary).

REMINDER: No call on Wednesday, November 23rd.

Riki Merrick replied to Art Davidson and requested individual responses to assist with definition. Anna asked if this could be done by the end of December; Riki Merrick thought that some, but not all will be done by the end of December.

Action Items:
 * Planning for phase 2

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