Nov+2,+2011+Agenda+and+Meeting+Minutes

include component="page" wikiName="siframework" page="PHRI Header"


 * Date: November 2, 2011**
 * Name:** Public Health Reporting Initiative Web Conference

Live Meeting []
 * Location:** Conference Call – 1-866-842-6975; pass code: 218840#

FAQ Sheet Leadership || 4:40 – 4:50 ||
 * Agenda/Objectives:**
 * **Topic** || **Time Allotted** ||
 * Welcome / Agenda Overview – John Stinn || 4:00 – 4:05 ||
 * Review of Action Items – John Stinn || 4:05 – 4:15 ||
 * PH Reporting Initiative Roadmap: What does Phase 1 entail? - Co-Lead || 4:15 -4:30 ||
 * Public Health Reporting User Story: Template and Call to Action - Seth Foldy || 4:30 – 4:40 ||
 * Communication / Outreach – Bill Brand
 * Discussion / Action Items || 4:50 – 5:00 ||
 * Adjourn || 5:00 ||


 * __Minutes__****:** //Structure of meeting minutes follow s the action items and other agenda topics//


 * 1) **__Framework Review Comments __**

Anna Orlova met with Cindy Vinion and Shu McGarvey this week to discuss the content of the Framework. Discussed definition of normalization of defects. Reached consensus within small group and Anna will update the resolution to each comment in the spreadsheet by end of week.

There was further discussion regarding a deeper understanding of end goal of applying the framework to our user stories to create the harmonized implementation guide.Anna will have a follow up small group call with Shu, Cindy and others that may be interested. It is important to note that this conversation is not a dependency for other activities that need to take place. John Stinn reviewed the decision made last week that the Standardization Framewok will be informative harmonization/ standards activities.

Action Items:
 * Anna Orlova will create narrative to complement the slides in order to help create further understanding of the Framework

The template has been created and is available on the wiki. Remember: a user story will provide requirements of standards; a small number of user stories will be selected for demonstration in the pilot to test the implementation guides. Seth suggested that we hope to select 2 or 3 User Stories – but may end up with just one.
 * __1. Use Case Template Creation – Action item from 10/26 __**

John Stinn reviewed the requirements for Phase 1. Phase 1 goes through December 2011; meeting each of the items outlined on the Roadmap bullets. By the end of the year, the group will start outlining a detailed Roadmap. Phase 2 – begins the harmonization activities.
 * __2. PH Reporting Initiative Phase 1 __**

It is important to gather user stories as soon as possible, over the month of November with review in December. In addition, there is need to achieve agreement on definitions and how best to apply the standardization framework.

Need to consider a wide variety of pilot demonstration sites when creating the framework. Bill Brand mentioned a issue larger – do we need to find EHRvendors to work with us on this? Do we need PH agencies as well as EHRsystems? Lise Stevens suggested that we don’t forget pharma, global health regulators and WHO.

Mark Marostica with Atlas Public Health mentioned that Atlas has developed capability for public health reporting, deploying in 1 jurisdiction with a particular EHR vendor, EMR vendor to PH agency, can be a pilot site, will submit user story and reach out to their partners.


 * __3. Public Health Reporting : Use Case Template __**

John Stinn explained that user stories need to be comprehensive enough to understand the exchange. Key pieces of information are all outlined in the template. These include: Narrative explanation of the scenarios, what the goals are, triggers, actors, etc; can be in bullets or short paragraphs will suffice Seth emphasized that we want stories on reporting – from ANYONE. If there are multiple stories that cluster around the same topic – they may case for standardization and harmonization. For example, are there two or three things that happen at a particular point in health care that should be related?

The template should help you to trigger you to write down the important information. Whomever submits the user stories is not committed to being the pilot site.

Anyone who owns an initiative should request / submit the call for action in order to attempt to cover all the bases. The response should be two paragraph descriptions of what the initiative is trying to accomplish and what we are looking for – send as email or newsletter through PH agency associations and vendor associations.

Following some discussion around date, agreed to submit by 11/18/ 2011 at the latest. Any questions should be directed to John Stinn at: jstinn@deloitte.com or john.stinn@cdc.gov

Everyone should be considering how to reach out to other stakeholders.

Action Items:
 * Bill will create a brief narrative for communicating the call to action by Friday, November 4.
 * All should begin to gather and submit Use Cases via wiki – due no later than Friday, November 18, 2011.


 * __4. Other Items __**

Due to time constraints, discussion on terms did not take place. Riki will post spreadsheet for review on the wiki.

Seth suggested an in person meeting to work through a lot of material. Several options were presented – in particular at upcoming conferences or at the next JPHIT meeting in February.

Workgroups are designed to work remotely with discussions through the wiki.

Action Items:


 * Riki to post terminology spreadsheet on wiki by 11/4.
 * Consider options for in person meeting – timing, location

include component="page" wikiName="siframework" page="space.template.inc_contentleft_end"