Dec+7,+2011+Agenda+and+Meeting+Minutes

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 * Date: Wednesday, December 7, 2011**
 * Name:** Public Health Reporting Initiative Web Conference

Live Meeting: []
 * Location:** Conference Call: 1-866-842-6975; passcode: 218840#

**Agenda/Objectives:**

 * **Topic** ||= **Time Allotted** ||
 * Welcome / Agenda Overview - John Stinn ||= 4:00 - 4:05 ||
 * User Story Harmonization Overview - John Stinn ||= 4:05 - 4:20 ||
 * Review of Harmonization Process (Validation and Consolidation) - John Stinn ||= 4:20 - 4:30 ||
 * Logistics / Timelines - John Stinn & Lindsay Brown ||= 4:30 - 4:40 ||
 * Discussion / Action Items ||= 4:40 - 5:00 ||
 * Adjourn ||= 5:00 ||

**Meeting Minutes**

 * __Welcome:__**
 * reviewed agenda and roll call for those on the phone
 * encouraged dialogue throughout this conversation

This week, we will discuss planned accomplishments for the next couple of weeks - particularly how to move from User Stories to a Consolidated Use Case.
 * __User Story Harmonization Overview__**

User Story Harmonization Process:
 * Focus on a public health report from EHR at a patient level
 * Need to ensure we have common elements (actors, etc.) accurately defined in User Stories - initial domain harmonization calls will identify gaps or missing elements in User Stories and work to fill in those blanks
 * Tools will be described as part of the analysis
 * The analysis will inform the move to a consolidation or generalization stage
 * In the next stage, need to define a common narrative structure, define the activity & data flow in UML diagrams, etc.
 * This information will be translated into a user story document that works within the ONC template - a format that is consistent across domains

User story validation will take place this week. These workgroups have meetings schedule for this week (and next). Individual submitters should review the pre-populated spreadsheet and update as necessary. These workgroups will validate and create a stable version of each domain-area spreadsheet.
 * __Review of Harmonization Process__**

We reviewed the wiki domain pages and where to find the spreadsheet templates. The chronic disease template was shared with the group as an example; each row contains the individual story name, submitter, link and other details. Next week, we will define and review the workflow (more detailed) in the powerpoint template format. An initial draft example of the communicable disease consolidated user story powerpoint template was shared; this template includes the actors, flow of events, pre-condition, post-condition and preferred timing for each event type. One powerpoint template will be created by each domain area - i.e., the powerpoint template represents the initial draft of the domain consolidated user story. There were no comments from the group on this process or artifacts.

The end goal of the harmonization process is to create a single use case that includes several user stories with standards and specifications that can be harmonized into implementation guides. John Stinn shared the Use Case harmonization end state outline - this will be discussed in more detail going forward.

Action Item:
 * Submitters to review the template(s) to ensure that all information is captured correctly
 * Workgroup members are encouraged to participate in the workgroup calls (meeting invites sent) or sign up via the wiki and join the calls with call-in information found on specific wiki pages

John Stinn reviewed the timeline and meeting dates/times for the next two weeks (through 12/16). He encouraged anyone who feels their user story overlaps multiple domains to consider involvement in multiple domains and make sure to bring up that overlap during the domain calls.
 * __Timeline and Upcoming meetings__**

Riki gave an update on the reporting definitions - if you are interested in assisting with definition review, please email Riki Merrick at rmerrick@iconnectconsulting.com. Anna Orlova is working on a write up of the standardization framework - due out by 12/15/11. She will share this with a small group first, and then with the larger PHRI membership. Lise Stevens then mentioned that the Infrastructure, Quality and Research harmonization calls may stretch out to next week due to conflicting meetings (conflicts with other domain harmonization groups). In the meantime, email communication is encouraged.

There will be a definition call on Thursday, Dec 8 from 11am - 1pm EST. Contact Riki for more information.

Steve Wagner asked if data modeling/definition would begin in January. John Stinn replied that data flow diagrams will be constructed over the next few weeks, with information modeling to follow at some point in January. Specific dates TBD. Anna Orlova then asked if this would be covered by the definition wokrgroup. Riki responded that they will look at different products and bring recommendations back to the group. Steve Wagner then contributed that federal health information model should be considered. Sundek asked if these definitions have been reviewed from multiple sources - Riki confirmed that work is being reviewed by multiple sources.
 * __Discussion__**

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