Nov+30,+2011+Agenda+and+Meeting+Minutes

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 * Date: November 30, 2011**
 * Name:** Public Health Reporting Initiative Web Conference

Live Meeting: []
 * Location:** Conference Call: 1-866-842-6975; passcode: 218840#

**Agenda/Objectives:**

 * **Topic** ||= **Time Allotted** ||
 * Welcome / Agenda Overview - John Stinn ||= 4:00 - 4:05 ||
 * Review of Action Items - John Stinn ||= 4:05 - 4:15 ||
 * User Story Harmonization - Lise Stevens ||= 4:15 - 4:30 ||
 * Wiki Training - Lindsay Brown ||= 4:30 - 4:40 ||
 * Roadmap / Calendar - John Stinn ||= 4:40 - 4:45 ||
 * Discussion / Action Items ||= 4:45 - 5:00 ||
 * Adjourn ||= 5:00 ||

**Meeting Minutes**
Over 30 user stories have been submitted – which will need to be harmonized over the next couple of weeks.
 * __Welcome - John __**


 * __Review of Action Items - John __**
 * User Stories submission – ended last week
 * Anna is continuing to work on Framework Narrative for the end of the year.
 * Riki indicated that she will be scheduling a meeting for all interested in reviewing definitions
 * Regarding an in-person meeting -- Tiffany suggested that we need to consider travel restrictions and identify the best timing for the meeting carefully. We will discuss this topic further on next week's call.
 * Have started receiving interest emails from those who would like to be part of the User Story harmonization – discussion to follow in remainder of call.

//Action Item: //
 * Add a topic regarding in person meeting for next week

The co-leads have created a schema that groups the user stories into ‘buckets’
 * __User Story Harmonization – Lise __**
 * Adverse Events Reporting
 * Child Health
 * Chronic
 * Communicable Disease
 * <span style="font-family: 'Arial','sans-serif';">Infrastructure/ Quality/ Research – for those stories that did not obviously align into one of the other groups

There was discussion about potentially including several user stories in multiple domains to ensure that common themes were addressed. The following user stories requested addition to multiple domains:
 * Health Care Associated Infections – Communicable Disease and Infrastructure/Quality/Research
 * Impact of Work on Health (work-related Asthma) – Chronic and Infrastructure
 * Early Hearing Detection and Intervention (Newborn hearing screening) - Child Health and Infrastructure/Quality/Research

Each submitter will receive (in the next 2 days) an email identifying the Domain in which their User Story was placed. For each of the high level domains, a spreadsheet template has been created. In this template, there is one row for each user story with content for each domain; this content is pulled from the user story submissions and conversations with submitters. Lise walked through the intent of each column. She pointed out that the consolidated row will have content in each column reflecting harmonized requirements after the initial harmonization among user stories in that domain. Breakout groups will create the high level summary details within the template; following the descriptions of the content that should go into each column. The intent of this process is to work towards a single use case, starting with 5 harmonized user stories (one for each domain). These 5 harmonized user stories should be complete by the end of December.

A question about the organization of this information into domains was raised by Mike Coletta. Lise replied that at a high level, all the user stories are about sending and receiving - specifying the kinds of PH reports that come in; details about what is used to create a report, the actors, what happens once data is received varies or may not exist across stories. The challenge is that we have an aggressive timeline and this is the most efficient way to move through the material in the time that we have – really not a way to collectively go through 30 stories in the time we have.

Noah Marzt then raised a concern that he is not sure that a single use case will be an end result; he suggested that the user stories should be considered as examples, rather than weave them into a single use case. Tiffany Colarusso fears that this is a rushed process and may not get the user story that we are looking for; wonders if we should put things aside for now and come back again after the first of the year. Anna Orlova clarified that she is not sure what is ‘good enough’ means - we need to be efficient given the aggressive timeline. David Birnbaum (WA State/CSTE) clarified that he sees two tasks - 1) describing the infrastructure and 2) dividing into 'bins'. Given time constraints, the discussion around the process of user story harmonization into domains will be continued on future calls.

John Stinn notes that everyone who has submitted a user story will be kept in the loop about the harmonization process. Anyone who is interested in helping out with this process should sign up using the wiki.

//Action Items//:
 * <span style="color: #000000; font-family: 'Arial','sans-serif';">For those that did not submit a user story, sign up to be part of the work groups for any of the domains (add your name to the specific page on the Wiki)
 * <span style="color: #000000; font-family: 'Arial','sans-serif';">Further discussion about the workgroup and the distribution of user stories next week (12/7)
 * <span style="color: #000000; font-family: 'Arial','sans-serif';">Co-leads will convene the workgroups for each domain to create the harmonized user stories – one for each workgroup (12/15)
 * <span style="color: #000000; font-family: 'Arial','sans-serif';">Consolidated Use Case by 1/4

There has been some wiki re-design - including announcements on the home page and expanded wiki pages for the user stories. The user story home page displays all submitted user stories and has links to the domain-area harmonization working groups. Please sign up for one of the harmonization groups using the appropriate wiki page. Please note: to edit the wiki, you must be signed in. If you haven't yet joined the wiki, please do so by clicking 'join this wiki'. Use the 'discussion' tab on any wiki pages to start or contribute to discussion.
 * __Wiki Training__**

The commitment for User Story consolidation working groups will likely be 2 calls for 2 hours each. These calls will be schedules as soon as possible; custodians will be reaching out to workgroup participants to schedule times.
 * __Roadmap/Calendar__**
 * We're finishing phase 1 (user story consolidation)
 * domain review check point on 12/7 (initial report out)
 * domain custodians will reach out to user story submitters; all other interested individuals should sign up using the wiki
 * user story consolidation and definitions should be complete by the end of December

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