PH+Reporting+Oct+5+2011+Minutes

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Web Conference: https://www.livemeeting.com/cc/cdc/join?id=7HW628&role=attend&pw=5RD%3B%60%5E-Ds
 * Date: October 5, 2011**
 * Time: 4:00 - 5:00 pm ET**
 * Dial-in information** 866-842-6975 with pass code: 218840#

4:00 – 4:05 Welcome, //Riki Merrick, co-lead// [Note: attendance will be taken by webex login] 4:05 – 4:15 Initiative logistics update, //Nikolay Lipskiy & Lise Stevens, co-leads// 4:15 – 4:25 Initiative work plan, //Lise Stevens & Riki Merrick, co-leads// 4:25 – 4:50 Starting discussion on PH reporting definitions based on the HITSP document (add link here), //Nikolay Lipskiy, Riki Merrick, co-leads// @http://wiki.hitsp.org/docs/TN903/TN903-4.html @http://wiki.hitsp.org/docs/TN903/TN903-5.html
 * Meeting Agenda:**
 * Agenda: **

Attendance
Karen Chung, Kathy Walsh, Ken Pool, Kosta Macrodimitris, Nikolay Lipskiy, Riki Merrick, Rita Atlamore, Shu Mcgarvey, Wendy Blumenthal, Kevin Steven, JA Magnusson, Joel Greenspan, Laura Conn, Michelle Williamson, Mike Millman, Lise Stevens, Anand Ambrose, Bob Lutoff, Seth Foldy, Lori Havener, Mark Marostica, Austin Kreisler, Genny Gallagher, Anna Orlova, Bill Brand, Cindy Vinion, Erin Fitzmmons, Perry Smith, Steve Modessit, Monica Huang, Marcy ?, Frieda du Toit, Hwa-gan Chang, John Eichwald, John Stinn, Lisa Ferland, Regina Cox - Deloitte

Action Items

 * **#** || **Date Initiated** || **Action** || **Owner** || **Status** || **Date Closed** ||

Meeting Notes:
Logistics: Establishment of the different working groups on the wiki For the immediate tasks of working through definitions and use cases, will expect to convene as a lager group but want to have people sign up and continue the process of collecting reference material Any questions? Please collect information by relevance to specific groups – on wiki subworking groups Renaming of WGs – knowledge base to PH reporting Resource Repository Outreach & Policy & Deployment – Bill Brandt to Chair, start this activity now, to ensure we have the right stakeholders on the call Michelle Williamson – any deadlines for sign up? Announcement to have sub working group signed up for by day X, so that we can pick the call date (if you are the CO-lead your calendar rules, if you are signed up at that time, you have a choice, too.

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Sign up for the wiki <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Riki will send out the how to use the and upload <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Do we need a wiki demo? <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Track changes in the document and sent to Wendy – need to decide who should be that hub in the long term, as we are getting staff support for this <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Starting next week Wendy will be a participant, will have new facilitator taking over <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Update on ONC? <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Have call with ONC tomorrow at 1PM EDT

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Work plan review: <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Start with definitions for PH Reporting <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Comment period starts once we fell we have a more polished product in preparation for consensus. <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Last week we started criteria for use case selection document- provide more feed back

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">PH Reporting presentation – : <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Questions? <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Initial case report? <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Share the matrix file <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Request for participants input: <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Conceptual framework is from IHE profile <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Any questions about relationship between PH case and PH report <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Something can be tracked as a PH case for a potential case <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Example might be a screening test for a condition may be a report, but you may not yet have a case. <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Define PH event so that it includes PH reportable screening test <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Changing the term from case to event <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Agree, case is heavily loaded (Rita, Ken) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Rita uploaded the HL7 definitions to the wiki <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">How do you define something that is not an event, but of interest to PH programs. <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Submission of negative screening tests are still of interest, so need to modify these definitions slightly. <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Can change the definitions of event to include these, rather than try to come up with a new term <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">How to update the diagram? Working definition – start with theHL7 definition and add the other findings we need to include <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Define 2 dimensions – reason I will tell PH about <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Separate piece, what am I going to tell them, when I have to tell them something <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Reason for PH report (trigger) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Some reports are part of a longitudinal file, for example cancer registry reporting – does that have a trigger? <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Cancer has 6 different trigger event – first time DX is entered, initiation of first course of treatment, statutory requirement (if you have not yet reported by time x, then report) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Trigger can be and ACT, time frame, criteria, it <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Need to add definition trigger – also loaded term at HL7; Reporting requirements may be more correct to avoid confusion <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Event <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Reporting requirement / trigger <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Report <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Initial - as compared to follow up, or investigation <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Homework decide what is all included in the initial PH report - For our purpose – do PH events always relate to a person or not?

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Thanks to the National Center for Birth Defect for providing the live meeting and teleconference <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">PHITPO has resources for 1 facilitator and technical writer for a working group


 * <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">To Do: **

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Sign up now for the WGs

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Check who is signed up to the big group and recommend folks we should reach out to

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Send in your resources now – upload to wiki on the respective WG page or email to wendy@phdsc.org

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Riki to attach How to Use the wiki ppt to the next weeks invite

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Nikolay has uploaded IHE framework already and more on this topic will be in the presentation next week

<span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Add more terms to the

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