Jan+11,+2012+Agenda+and+Meeting+Minutes

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 * Date: January 11, 2012**
 * Name:** Public Health Reporting Initiative Web Conference

Live Meeting: []
 * Location:** Conference Call: 1-866-842-6975; passcode: 218840#

**Agenda/Objectives:**

 * **Topic** ||= **Time Allotted** ||
 * Welcome / Agenda Overview - John Stinn ||= 4:00 - 4:05 ||
 * Announcements - Mike Coletta
 * Abstracts
 * Outreach/Communications Strategy based on upcoming roadmap
 * Anything community members need? ||= 4:05 - 4:10 ||
 * Definitions Workgroup - Riki Merrick ||= 4:10 - 4:20 ||
 * Presentation of Reconciled "Consolidated User Story Template" - Lise Stevens ||= 4:20 - 4:30 ||
 * Public Health Reporting Initiative Use Case Document Review - John Stinn / Lindsay Brown ||= 4:30 - 4:40 ||
 * Roadmap - John Stinn ||= 4:40 - 4:50 ||
 * Discussion / Action Items ||= 4:50 - 5:00 ||
 * Adjourn ||= 5:00 ||

**Meeting Minutes**

 * __Announcements__**
 * The initiative submitted an abstract for CSTE last Friday
 * Anyone can submit on this topic; we have materials that can be used to support presentations
 * We encourage ideas on how to get the word out about this initiative - please reach out to the co-leads with your thoughts
 * If you are talking to any groups about our initiative, the larger group can provide support. Please reach out.
 * Dr. Seth Foldy (CDC) announced that he will be assuming a co-lead role with Nikolay Lipskiy. Anyone can become a co-lead - if you are interested, please reach out to Lindsay Brown (lrbrown@cdc.gov)


 * __Definitions Workgroup Update - Riki Merrick__**
 * This sub-workgroup will meet on Wednesday, January 18 from 2-4 PM EST. Check out their wiki page.
 * Riki shared a quick update on the definitions spreadsheet - this spreadsheet is posted to the definitions wiki page. To leave comments about the definitions in this spreadsheet, use the discussion board on the Definitions wiki page. To learn how to use discussion boards, [[file:siframework/Posting comments to the Public Health Reporting Initiative Wiki.pdf|Check out these instructions.]]
 * Kosta highlighted the S&I clinical model data dictionary (note: despite the name, it is health care, not limited to clinical, and does include public health). Add public health definitions to this model.
 * The meet the first Thursday of every month - if anyone is interested in joining the calls, please do.
 * They also collaborate with 'simplification' for use case harmonization.
 * The definitions sub-working group will address this offline; additionally, it will be addressed in roadmap discussions.


 * __Consolidated User Story Template - Lise Stevens__**
 * Used the Child Health consolidated user story as an example for the group
 * On the last call, we noted that the templates for each domain were slightly different. After discussion, it became clear the the organization of the Child Health template was preferred. The custodians for the domain working groups have been updating the format of the consolidated user story templates and sending to members for additional review.
 * As a reminder, the templates should capture
 * Use Case name - demonstrating that these consolidated stories come from individual user story submissions
 * Actors - human/system across the stories
 * Flow of events - high level flow of events across all stories that were submitted (numbered chronologically)
 * Information Exchange Artifacts - represent the data or content that the report should contain (should identify the data content required for a program - for example, paper form content, or data set / class for specific domains)
 * Pre-conditions - represent the system(s) that is creating/sending reports
 * Post-conditions - Public Health Agency Information System(s)
 * Timing - desired frequency
 * Kosta suggested that there is a hierarchy for data elements that may be appropriate for use across other S&I efforts. Nikolay replied that the next step will be a data model with all classes - we aren't quite ready to go to the level of specific data elements.
 * David asked if there was a data flow to create a new record or was it a follow-up (does data trigger initiation or response)
 * Lise - we need to go through functional requirements to get to this, much like discussions about lab reporting
 * This will come out in the functional requirements and data modeling for flow and representing data across stories -- discussion of this will be spelled out in the use case document.


 * __Use Case Documentation Review - John Stinn__**
 * Displayed a draft version of the Public Health Reporting Use Case document
 * This will be posted to the wiki for member review by the end of January
 * Certain sections (i.e., functional requirements) will not be included in this first draft
 * The 'dataset consideration' section will address the information exchange categories (section added to the consolidated user story template)
 * Proposed Dates:
 * 1/18/12 - Draft use case for co-lead review
 * 1/25/12 - Draft use case for member review
 * 2/8/12 - Final draft of harmonized use case

__**Roadmap**__
 * Currently, we're in the "Use Case Documentation" phase, which will lead to functional requirements, data modeling, and standards harmonization
 * Phase 2 (now - May 2012) goals: harmonize to single use case and identify core data elements
 * We will be considering alignment within the community and other S&I initiatives
 * Vocabulary and Content Exchange standards will be discussed
 * Potential artifacts that will be produced by the initiative
 * Standards Harmonization Analysis Document
 * High Level Data Model
 * CEDD
 * Implementation Guide
 * Ballot Reconciliation (if required)
 * Questions
 * Will we be balloting implementation guide? - this will be determined as we go through the process
 * How aggressive should we be in looking at work in other areas (e.g., immunization)? - we will consider any approaches that support this initiative as long as there is agreement from the community
 * Does every submitted user story fit into the overall use case? If yes, make sure to incorporate prior knowledge.
 * It is important to leverage all of the work that has been done and flows that exist. You can post artifacts on the wiki or email them to Lindsay Brown at lrbrown@cdc.gov.

As we proceed, we expect several sub-working groups to form and meet regularly. Thus, we will be making the full initiative meetings bi-weekly events and using the 'off-weeks' for other sub-workgroup meetings. The next full meeting will be Wednesday, January 25, 2012.
 * __Closing Remarks__**

The slides presented during this meeting are posted below:
 * __Slide Set__**

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