ToC+Reference+Implementation+WG+2011-11-10

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ToC RI and Pilot Meeting Minutes

 * Date: November 10, 2011**
 * Time: 3:00 PM - 4:00 PM EST**

- Evaluate use of 37 signals basecamp for pilot project management (Support Team) - Evaluate use of Redmine for pilot bug tracking (Support Team) || Mark Bamberg, Elaine Blechman, Calvin Beebe, Dr. kolusu, Jennifer Barrett, Sri Koka, Susan Campbell, kris Cyr, Ann Clarke, Joan DuHaime, Anjali Gupte, Al Laronne, Cynthia Levy, Kishore Metla, Chitra Raghu, Ingrid Williams **Note: ** If you attended this meeting and are not listed above, please contact Ingrid Williams ( Ingrid.K.Williams@lmco.com  or 443-348-2606) to be added to the list.
 * Meeting Agenda: **
 * 1. Review updates from New/Prospective RI/DP Workgroup committed members ||
 * 2. Review open action items:
 * 3. Update on HIMSS Showcase participation ||
 * 4. Review Pilot Status and/or Charter/Brief ||
 * 5. Next Steps ||
 * Attendance **
 * Action Items **
 * **# ** || **Date Initiated ** || **Action ** || **Owner ** || **Status ** || **Date Closed ** ||
 * 1. || 5/31/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Sign up for ToC RI/DP Wiki andToC RI/DP Workgroup. Indicate where you can help. - Ongoing activity || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">S&I Framework Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ongoing ||  ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">2. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">5/31/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review Design documents || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Workgroup Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">3. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/07/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Create code project at OHT for S&I Framework || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Steve Cason || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">4. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/07/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Recruit more Workgroup members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Workgroup Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">5. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/07/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Identify UML modeling tools || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Steve Cason and group || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/16/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review S&I Framework WG OSS Development Process. Sign consensus page. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Workgroup Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">7. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/16/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review ToC RI Detailed Component Design. Sign consensus page. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Workgroup Members || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/21/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review Architecture Diagram. Use Discussion tab to make comments. ||  || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/23/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Follow up with John Donnelly on HIMSS plans || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Mark Bamberg || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Open ||  ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">10. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">6/23/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Provide time line/milestones || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Mark Bamberg || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">11. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">7/12/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Add link to Installation Guide to Announcements section of Wiki. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">David Colbert || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">12. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8/16/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Get OpenMapper installed on workstations. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Development Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/19/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">13. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8/16/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Set up a WebEx meeting for the OpenMapper instruction meeting. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Steven Cason || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">14. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8/23/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Add the topic of supporting the transformation from CCR to CCD to the agenda of Friday's touchpoint meeting. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Joan DuHaime || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">8/23/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">15. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/1/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support team will add a section to the front page of the ToC RI & Pilots Wiki re: registration deadlines for IHE Connectathon and the HIMSS Interoperability Showcase and will create a Connectathon/ HIMSS Interoperability Showcase Wiki page. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">16. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/1/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Create a standing item in the Demos & Pilots meeting agenda to review the new Connect-a-thon/HIMSS Interoperability Showcase Wiki page. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Ongoing ||  ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">17. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/1/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">LM will look into join.me to see if it solves the problem for remote access. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/22/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">18. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/8/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Anjali Gupte will add Mark Bamberg to the WG meeting invite, and the planning for the F2F agenda. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Anjali Gupte || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">19. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/15/11 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Anjali Gupte will send a meeting invite for the charter discussion to Chitra Raghu, Sri Koka, and Mark Bamberg. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Anjali Gupte || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Closed || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">9/22/11 ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">20. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">10/27/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Can AllScripts participate in HIMSS showcase as a pilot organization? || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Open ||  ||
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">21. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">10/27/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">What will be the process for readiness integration testing before HIMSS? What are the measures? || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Open ||  ||
 * 22. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">11/03/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The Support team will create an issue tracking system and communication channel in order to pass feedback to and from appropriate parties || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team ||  ||   ||
 * 23. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">11/03/2011 || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">The Support team will reach out to the organizations within this WG to provide guidance on briefs. || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team ||  ||   ||
 * 24. || 11/03/2011 || Evaluate use of 37 signals basecamp for pilot project management || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || Closed || 11/10/2011 ||
 * 25. || 11/03/2011 || Evaluate use of Redmine for pilot bug tracking || <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">ToC Support Team || Closed || 11/10/2011 ||
 * 26. || 11/10/2011 || Update Pilot brief template with small description or notes for each listed ToC service that a pilot can do. || Mark Bamberg || Open ||  ||
 * 27. || 11/10/2011 || Add agenda item to review Dr. Kolusu pilot brief for next week 11/17/2011 WG meeting || ToC Support Team || Open ||  ||
 * 28. || 11/10/2011 || Add Agenda item to review MedAllies pilot team charter/brief for 12/01/2011 WG meeting || ToC Support Team || Open ||  ||

<span style="color: black; font-family: 'Arial','sans-serif'; font-size: 13px;">Thursday status meeting for the Transition of Care Reference Implementation and Pilot Workgroup. This meeting will focus on Demos and Pilot activities.
 * <span style="color: blue; font-family: 'Arial','sans-serif'; font-size: 24px;">Meeting Purpose & Objectives **

**<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review updates from New/Prospective RI/DP Workgroup committed members **
There were no new members in attendance that is new to this meeting.

**<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review open action items: **
Ms. DuHaime advised the team to be prepared to share the pilot project plan. She also reminded that if pilot team is looking for a project management tool, then this tool basecamp by 37 signals is easy and freely available to use for one project. Support Team has reviewed the tool and can help in setting up or provide guidance if needed. This tool is currently being used by the ToC RI team for tracking issues. This was showed to the team briefly last week. This option can be customized by pilot team and be used as a pilot issue tracking communication channel.
 * **<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Evaluate use of 37 signals basecamp for pilot project management – Support Team **
 * **<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Evaluate use of Redmine for pilot bug tracking (Support Team) – Support Team **

**<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Update on HIMSS Showcase participation **
Ms. DuHaime shared with the team that during a meeting with Jitin, he asked her to advise the team of the following updated information: Also, Ms. DuHaime reminded the group that the support team is currently working on the pilot website. Some individuals have already been contacted pertaining information to be added to this page. If you have not yet been contacted, the support team will be reaching out to you soon in order to assist and gather information for this site. Each pilot group will be identified on this site and the information provided by the groups will be used to identify each pilot with a specific unique pilot name, description of the pilot and organizations participating etc.
 * HIMMS Showcase – Jitin will not be a panelist reviewing the HIMSS Showcase nominations but, will still be informed and kept up to date on the progress.
 * Jitin also advises that for those individuals that has submitted their nominations to HIMMS Showcase, they may not receive feedback for about two weeks.
 * Jitin also wanted to remind the team to plan and put a timeline for piloting with consolidated CDA. He advised that though it will not be readily available for HIMMS but, it is still something that the pilot teams needs to focus on. The ONC support team is still reaching out to the pilots for support and monitoring the readiness for HIMMS and continued pilot exercises.

**<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Review Pilot Status and/or Charter/Brief **
Mark Bamberg suggested to the group to review the posted pilot briefs by pilot organizations that have already posted and respond to these teams with any questions that you may have.

Enable Healthcare Inc. MEDfx corporation and Techsant pilot team – Mr. Bamberg advised that they are thinking of changing the pilot name (also to be used for the pilot website). He also advised that there will be a touch point meeting for the pilot team tomorrow to discuss this and the timeline. Meeting details to follow for the participants.

Medallies/Greenway/NextGen – The current progress on this pilot is that there was a technical meeting today for certification exchange and for making sure security is done which includes exchanging passwords and setting up logins. This is being done in preparation for next week demo. Tomorrow a technical run will be conducted and on Monday or Tuesday there will be the run with the doctors doing their practice. Once this is completed, they will proceed to work on consolidated CDA .The timeline is posted. MedAllies is working on the ToC Pilot charter and will be ready to share to the group on the week following next week.

Dr. Kaluso will plan on walking through their pilot brief with the team at this next meeting.

Sri Koka from Techsant shared with the members his work on Work Breakdown Structure (WBS) for their pilot. It still needs to be reviewed as a group but would like to share it as a team to show how they are laying out the different steps. The Microsoft Project (MSP) was presented to the team for review. Mr. Bamberg requested that this be posted to the Wiki for others to review how to create a plan and would benefit a lot of people. There are some small changes or additions to be added to the timeline such as the weekend demo at the HIMMS but, that is a conversation that can happen at a later date. Sri advised the team that he will post it and will review it again with the team once it has been finalized. The ONC support team will send out the link. Mr. Bamberg also advised the team that there is an option available on the wiki to receive notifications on any changes that are done to the wiki page.

**<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Next Steps **

 * Keep working on pilots
 * Update pilot briefs
 * Put links in the template for project briefs

<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">**Passcode: See** **ToC Reference Implementation & Pilots WG** **page.** <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">**Reference MaterialsSee the Reference Materials section on the** **ToC Reference Implementation and Pilot WG page** <span style="color: black; font-family: 'Arial','sans-serif'; font-size: 13px;">.
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Next Meeting **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">Date: Thursday 11/17/2011 Time: 3:00 p.m. **
 * <span style="font-family: 'Arial','sans-serif'; font-size: 13px;">EDTWebEx link: **<span style="font-family: 'Arial','sans-serif'; font-size: 13px;">[|**siframework2.webex.com**]**Dial-in: 1-408-600-3600 |**

Reference Materials

 * Note: This template serves as a base layout for capturing and structuring meeting minutes. Please recognize that the structure may change to meet individual WG needs.

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